SharePoint is a cloud-based platform used for collaboration and sharing. It can streamline business processes through information sharing, transparency and collaboration. Using SharePoint you can easily store files, comply with security and compliance requirements and give your enterprise the tools it needs for enhanced business processes.
SharePoint is used by numerous businesses, including 75% of Fortune 500 companies. Using SharePoint as a part of a Microsoft 365 subscription allows your business to thrive as a Modern Workplace, with cloud-based communication and collaboration at its core.
SharePoint Best Practices
Microsoft 365 SharePoint Integration
SharePoint allows you to create an intranet site for your business that your team can access and use to collaborate and work together. If your business already has Microsoft 365 licences, you can start using it immediately. You can purchase SharePoint as a stand-alone product; however, it is far more beneficial to be using it as part of Microsoft 365. SharePoint integrates seamlessly with other Microsoft 365 tools such as Outlook and Teams, so it is worth using in conjunction with Microsoft 365.
Team Site v Communication Site
When creating a new site for workflow, you have a choice of creating either a Team Site or a Communication Site. Which one you choose to create depends largely on who you aim to include and what you plan on using the site for.
Team sites are designed to optimise team collaboration with Microsoft 365 group integration. They connect you and your team to content, information and apps that you all use in order to collaborate. You can also connect your SharePoint team to Teams so you can share files, instant message and video call within that team. It is also typically connected to a Microsoft 365 group. A team site will have access to shared files, a shared calendar, shared OneNote and shared inbox. It will have its own site address so it is easy to navigate to. The homepage on a team site includes webparts for productivity and team activity and is designed to help you interact with content.
A communication site on the other hand is designed to share information with a broad audience. There will be a small number of authors sharing information with a large audience. It is not usually connected to a Microsoft 365 group. Communication sites include webparts for showcasing information. It is geared towards encouraging people to brose information rather than interact with content. In summary, a team site is used when you have a small group of people collaborating on a project. A communication site is used to broadcast information to a large number of people.
Key Features and Benefits of SharePoint
Customisable
You can easily tailor the features in SharePoint to suit you and your team’s needs. you can customise the interface to reflect your brand and you can customise the homepage to improve employee’s perceptive experience. You can also build a lot of custom features and give your SharePoint an array of custom tools.
Microsoft 365 Integration
As it is part of the Microsoft 365 productivity suite, SharePoint integrates seamlessly with other Microsoft 365 apps. This means it will work impeccably with your Microsoft Office Suite, MS Exchange Server and Teams.
Collaboration
SharePoint allows company information to be organised in an easily accessible way, allowing for better collaboration. As it is cloud-based, it can be accessed from anywhere on any device so employees can continue collaborating when working remotely. Additionally, the ease of information sharing means that employees are better informed and therefore more productive. SharePoint connects teams with the information, documents and people they need to perform their jobs.
Security
The ability to set strict permissions in SharePoint mean that you can control who has access to what data. SharePoint also benefits from advanced security features that reduce the risk of outages, data loss and authorised access. Hosting your operations through a single platform reduces your vulnerability to leaks which could occur across multiple systems.
Ease of Use
SharePoint has a user-friendly interface which allows you to create sites and customise it without the assistance of an IT helpdesk. It is simple to use and create solutions that meet your business needs.
Streamline Business Processes
SharePoint allows you to collect and organise data in a single space. It is timesaving as employees can collaborate in real-time on the same document. Consequently, there won’t be issues with version control which can come with attaching and emailing. Key processes can be automated, saving further time and effort.
If you would like to find out more about SharePoint or Microsoft 365 for your business, call us on +44 203 034 2244 or +1 323 984 8908. Alternately, you can contact us online. We will be happy to help you overcome your IT challenges so that you can set your business apart. Cardonet have been working with businesses for the past twenty years to help them overcome their technological challenges. We have engineering bases in the United Kingdom, Europe and Southern California and our group of highly experienced engineers are available 24/7 to assist and ensure that your IT infrastructure is secure and running seamlessly. As a Microsoft Accredited Partner, you can rest assured that our engineers are exposed to and are fully trained on the full range of Microsoft products and services.
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